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Management processes built into the management environment and information system are the means by which businesses gain entry to the five goals of internal controls discussed. Examples include proper separation of duties, comparison and other checks, adequate records, appropriate approvals, and physical safeguards to protect assets from theft. AMEX Products consistently reviews its framework of internal controls, including the companys policies, procedures and organizational structure. Corrective actions are taken to address any management deficiencies, and developments are implemented as appropriate whether the company is Microsoft, AMEX Products, or a Starbucks store, every major type of transactions should have the following internal control processes. In a company with great internal controls, no responsibility that was important is overlooked. Each individual in the information chain is not unimportant. The chain should start with hiring. Background checks should be conducted on job applicants.

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Paying competitive salaries and oversight, as well as appropriate training, helps ensure that workers are enough qualified because of their jobs. Worker responsibilities should be clearly laid out in place descriptions. For example, the treasurers section should be in charge of cash signing and approving, in addition to management checks. Warehouse personnel should be in charge of storing and keeping track of stock. With clearly assigned responsibilities, all important jobs get done. In processing transactions, smart management separates three essential obligations: asset handling, record keeping, and transaction acceptance. For instance, in the case of AMEX Products, separation of the responsibilities of cash management from record keeping for customer accounts receivable would have removed Melissa Prices incentive to engage in fraud, because it would have made it impossible for her to have lapped accounts receivable if another worker was keeping the books.

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Ideally, if they become wholly uncollectible customer accounts should be also reviewed by someone for collectability and be in charge of writing them away. The accounting department should be entirely separate in the managing departments, for example sales and production. What would occur if sales staff, who were compensated according to a percent of the sum approved the companys sales transactions to customers? Sales figures could be inflated and mightn’t reflect the eventual sum collected from customers. At all costs, cash must not be handled by accountants, and cash handlers should never have use of the accounting records. If one employee has both cash- bookkeeping responsibilities and management, that person can steal cash and hide the theft. That is what occurred at AMEX Products.

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For firms which are too modest to hire separate persons to do all of these functions, the key to great internal control is getting the owner involved, typically accommodating the monthly bank account, making bank deposits, or by approving all transactions that are large. Offers Financial Accounting Homework Help

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